Computerware Blog

When running a business, keeping the lights on is expensive - and we literally mean keeping the lights on. Power is a costly thing, and with more and more business operations relying on electronic devices, there’s an increased expenditure for power. In order to keep your business up and running, you may consider going in a different direction for energy - perhaps up?

Businesses today are trying to cut costs whenever it’s feasible, and technology has allowed for incredible innovations in this regard. Organizations have the capabilities to eliminate unnecessary hardware, clear out office space, and potentially eradicate clutter associated with paper documents.

The Benefits of Going Paperless
Your organization can save countless dollars by cutting down the office’s paper consumption. Here are four ways that your business can benefit from going paperless:

• Cost savings: One of the most significant benefits of going paperless is saving money. When was the last time you checked how much you spend on paper, ink, and toner, annually? By eliminating the majority of printing, you’ll spend less on materials, and therefore, increase your bottom line and free up funds that can be better spent elsewhere.
• Clutter and wasted space: How many filing cabinets do you have in your office? They’re huge, bulky, and unwieldy, making them difficult to move. By keeping paper clutter to a minimum, you can eliminate the need for filing cabinets. Plus, when you get rid of your filing cabinets in favor of digital storage, moving your office to a new location is much easier.
• Searchable file archiving: When your files are stored digitally, you can search through them easily, just like you would search a computer for a specific file. This means that, instead of digging through a filing cabinet for a specific document, you can just type the terms into a search bar and find it in the blink of an eye.
• File backup: When you use an electronic record storage system to manage your documents, you can back them up the same way that you would back up your other types of data. Files that are stored digitally in the cloud are less susceptible to falling victim to unexpected natural disasters and power outages.

How it Helps the Environment
According to PaperlessProductivity, one tree produces, on average, 17 reams of paper. This same tree takes at least 100 years to grow. This means that all of the businesses in the world combined, not to mention the average consumer, vastly exceeds the rate at which paper can be produced. Considering the amount of paper used by other institutions, like governments and universities, there’s a serious environmental problem that needs to be addressed. Thankfully, if every business does their part and reduces their overall paper consumption, they can make a difference. It might not be immediately noticeable for the environment, but your budget will certainly show an improvement.

What We Can Do
Does your business desire the opportunity to remove paper waste and printing costs from your budget? If so, Computerware has a solution. Our electronic record storage and cloud computing solutions can help you remove paper documents from your physical workplace, and store them in a compliant, digital space. This can help you keep your sensitive documentation safe and secure, and you’ll enjoy the ease of navigation that digital documentation can provide.

Furthermore, we can provide your organization with a replacement to your outdated fax machine. With a fax server solution, we can transform your business’s faxes into emails that go directly to your inbox. To learn more, give us a call at (703) 821-8200.

After dealing with mounds of paper documents for years, wouldn’t it be nice to simply call up a document on your PC rather than dig through your filing cabinet? PDFs can let your business experience a not-so-new way of minimizing paper clutter in your office by digitizing important documents and storing them on your PC. They are one of the best solutions for “going green.”

Data centers are truly modern marvels. These warehouses full of servers are responsible for harboring most of the Internet, and these facilities are popping up all over the place. As great as data centers are, according to a new study by the National Resources Defense Council, the increasing demand for data doesn't bode well for the environment.

If you take a look around, it's a mystery that the human race is tied to their technology. Many of us use smartphones and tablets every day to get our work done, to communicate with friends and family, to feed us information, to help us be more efficient in everyday life, to aid us in our hobbies, and to entertain us. In their research, Gartner recently found that over 1.2 billion smart devices were purchased in 2013 alone, opening up new market opportunities for technology innovators to explore. XD Design is certainly rising to the occasion with an impressive line of solar-powered battery chargers.

Two hot trends in the business technology industry are companies going Green (adopting environmentally savvy work environments), and implementing Bring Your Own Device (BYOD) system for your office. In reality, these two trends go hand in hand, as they seek to use technology to increase efficiency in the everyday operation of businesses worldwide. Here's how to implement your company's Green campaign with BYOD.

In our environmentally-conscious culture, the business that can adapt, will flourish. Implementing green practices will ensure that your business is positively influencing your environment. Going green will not only contribute to the health of our planet, but will also contribute to the health of your business. Here are three reasons why your business should go green.